Karchu
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Karchu vs Hubdoc

Hubdoc, now part of Xero, is built around fetching bills and receipts from suppliers and pushing coded documents into Xero or QuickBooks. Karchu starts from the bank statement instead: you upload a PDF or CSV, it parses every transaction, and a rule engine categorizes them the same way every month. Hubdoc wants connected accounts and supplier logins. Karchu never asks for bank credentials. Accountants and bookkeepers often run both, but if your bottleneck is turning client statements into clean, categorized data, that is the job Karchu is built for.

Feature comparison

FeatureKarchuHubdoc
PDF bank statement parsing Yes Partial
OCR for scanned documents Yes Yes
Bill and receipt fetching from suppliers No Yes
Requires bank or supplier credentialsNoYes, for auto-fetch
Deterministic rule engine Yes No
Automatic transaction categorization Yes Partial
Dashboards and spend insights Yes No
Multi-organization workspaces Yes Partial
Role-based team access Yes Partial
Exports (CSV, QBO, OFX, QIF, Xero CSV) Yes Partial
Sold standaloneYesBundled with Xero plans
Best forStatement analysis and categorizationSupplier bill and receipt capture

When Hubdoc is the better fit

  • Your main pain is chasing supplier bills and receipts, not statements.
  • You already pay for Xero and want document capture that publishes straight into it.
  • You want documents stored against each transaction inside the Xero ledger.
  • You are happy connecting supplier accounts so documents get fetched automatically.

When Karchu is the better fit

  • Your work starts with a client's bank statement PDF, not a supplier portal.
  • You want categorization you can audit: rules you write, applied the same way every run.
  • You do not want to hand over bank or supplier credentials to any tool.
  • You manage several clients and want separate workspaces with per-member roles.
  • You need clean exports into QuickBooks, Xero, Quicken, or a spreadsheet.

Frequently asked

Is Karchu a direct Hubdoc replacement?

Not exactly. Hubdoc is strongest at collecting supplier bills and receipts and publishing them into Xero. Karchu is strongest at reading bank and credit card statements and turning them into categorized, exportable transactions. Practices that only used Hubdoc for statement data usually replace it with Karchu; practices that rely on supplier fetching tend to run both.

Does Karchu need my bank login like Hubdoc's auto-fetch?

No. Karchu only reads files you upload, so there are no stored bank or supplier credentials and no connected-account risk. That is the main reason privacy-conscious accountants pick it for client work.

How does the rule engine differ from Hubdoc's coding?

Karchu rules are deterministic: a rule you write on a merchant, description pattern, or amount range produces the same category every time and can be reviewed, edited, and shared across a workspace. Hubdoc leans on remembered coding from past documents, which is convenient but harder to audit when a client asks why something was coded a certain way.

Can I still use Xero with Karchu?

Yes. Karchu exports the exact CSV layout Xero's bank reconciliation tool expects, plus QBO, OFX, and QIF for other ledgers. See the guide on converting bank statements to Xero CSV.

Which is better for a bookkeeping practice with many clients?

For statement-heavy work, Karchu: each client gets its own workspace, members get scoped roles, and rules stay per client so categorization does not bleed between them. For bill-heavy work inside Xero, Hubdoc still has the edge.

What does Karchu cost compared with Hubdoc?

Hubdoc is bundled into most Xero business plans, so it has no separate line item but requires a Xero subscription. Karchu is sold on its own, starting free during the trial and then from a low monthly plan, so you can use it without paying for a full accounting suite.

Popular bank statement analyzers

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