The problem

A small nonprofit runs on a bank account, a card and volunteer time. Donations arrive through several channels, grant money is restricted to specific purposes, and program spending has to be reportable separately from administration. Treasurers usually rebuild all of this by hand in a spreadsheet before every board meeting and every funder report.

How Karchu helps

Karchu categorizes income by source and spending by program or function, using rules the treasurer controls and can hand over when the role changes. Workspaces with view-only roles let board members see the numbers without being able to alter them. Category totals export straight into the funder report or the annual accounts.

Recommended workflow

Create an organization workspace and invite the treasurer and board with appropriate roles.
Upload the bank and card statements for the reporting period.
Build rules that separate donations, grants, membership and fundraising income.
Split spending into program, administration and fundraising categories.
Export the totals for the board pack, the funder report or the annual accounts.